Why File Formats Matter for Your Job Application

Many applicants spend hours crafting visually stunning resumes using advanced design tools, only to have their applications rejected before a human ever sees them. The reason? Most Applicant Tracking Systems (ATS) struggle to process complex formats.

Why File Formats Matter

ATS software scans applications by extracting text and analyzing its structure. If your CV is formatted with excessive design elements, tables, images, or unconventional fonts, the system may fail to read it correctly, resulting in automatic rejection.

Common File Format Mistakes

  • Using image-based or highly stylized PDFs.
  • Submitting resumes in formats like .jpg or .png.
  • Including text within tables or text boxes.
  • Relying on decorative fonts that ATS cannot interpret.

ATS-Friendly Resume Checklist

For Your CV:

  • Use standard fonts like Arial, Calibri, or Times New Roman.
  • Stick to a simple format with clear headings.
  • Save your resume as a .docx or ATS-friendly .pdf file.
  • Avoid charts, tables, and graphics.

For Your Cover Letter:

  • Keep the formatting simple and professional.
  • Ensure all text is readable and not embedded in images.
  • Use a .docx or .pdf format that preserves text clarity.
  • Match fonts and styling to your resume.

Optimize Your Application with Cubic Hub

Ensure your resume and cover letter pass ATS scans with the Cubic Hub Application Tool. It helps structure your documents correctly and optimizes them for recruiter visibility.